Overview
Date Posted: May 2023
Date Needed: As Soon As Possible
Type of Position: 11-Month
Education Requirement: Bachelor’s Degree
Experience Requirement: 3-5 Years
St. Anne’s School is seeking a full-time Registrar and Administrative Assistant beginning immediately. This is an 11-month position (August to June).
The Registrar is a highly collaborative position and works closely with the Chief Finance Officer and the Operations Manager and Executive Assistant to Head of School as well as administrative leaders on a variety of projects. As the school’s Registrar, the main focus of this position is the daily administration of the student information system, Blackbaud “My Compass.” Ongoing maintenance of constituent enrollment, medical, and academic records will be a key responsibility. As an Administrative Assistant, this person will support program leaders to maintain academic records and attendance. This is a front office role, therefore a friendly and helpful demeanor to greet, help, and welcome all is required.
We are looking for a strategic and visionary thinker, a creative communicator, and a hands-on doer who is also capable of collaborating with staff and faculty, external vendors, and volunteers.
Essential Functions & Responsibilities
- Oversee the school’s database to manage, input, extract, and manipulate information in the Blackbaud onProduct platform to ensure accurate and complete information at all times.
- Provide customer service to faculty, staff, and parents on database questions and issues.
- Manage annual database additions and transitions (new families, student to alumni, current parent to former parent, etc.).
- Work closely with Admissions, Business Office, and Communications to ensure a smooth transition of information as students become enrolled in or withdrawn from the school.
- Establish systems to continually improve and maintain the overall integrity of the database.
- Assist Communications with the creation and maintenance of School Forms.
- Assist Divisions & Communications with the creation/export of custom lists – informational, mailing, etc.
- Assist Program Heads with the generation and management of attendance records and the distribution of report cards and progress reports.
- Fielding all calls to campus
- Greeting and directing all visitors
- Maintaining the appearance, organization, and overall function of the lobby
- Sorting and distributing all mail
- Coordinate Guest Teacher hiring and scheduling
- Perform additional duties as requested
Required Skills
- Keen attention to detail and the ability to maintain discretion with respect to confidential information is essential.
- Must possess the ability to be extremely accurate and consistent with data/record keeping.
- Must be willing to work in a fast-paced office, and be able to manage simultaneous priorities effectively, with exceptional judgment and integrity.
- Must be a strategic database thinker capable of developing, implementing, and coordinating policies and procedures related to data management.
- A successful track record of working effectively with a wide range of constituencies including students, faculty, staff, parents, and alumni.
- Prior experience with Blackbaud software a strong preference, though not required
- Strong interpersonal and administrative skills
- Ability to provide a high level of customer service
- Ability to multitask with a focus on details
- Ability to work collaboratively
- Ability to prioritize and manage simultaneous demands with a willing, friendly attitude
- Strong collaboration and cross-cultural competency
- Superior research, editing, and writing skills.
- Confidence and ease with database environments.
- Attention to detail and strong project management skills.
- Highly organized.
- Able to generate ideas and think creatively.
- Excellent interpersonal communication skills.
Candidate Qualities
- A Bachelor’s degree is required.
- A minimum of three (3) years of database management experience, preferably in an independent school setting.
- An honest person who will live the school’s values and who effectively blends candor, care, and empathy in dealing with others, and whose style is rooted in honesty, transparency, and collaboration.
- An approachable, collaborative professional, who values teamwork, builds meaningful relationships, listens well, and respects differences of opinion.
- A thinker who possesses excellent communication skills and a high level of emotional intelligence.
- A hard-working professional who thrives in a fast-paced work environment.
How to Apply: Please send a letter of interest and your resume to [email protected]
St. Anne’s School of Annapolis does not discriminate on the basis of race, color, religion, age, gender, sexual orientation, physical disability, or national origin in admissions, employment or educational policies. We value diversity and embrace the fundamental Episcopal belief in the dignity of each human being. We are committed to helping our school community understand and appreciate human differences and similarities.
